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Executive Assistant - Commercial Banking Group

Bank of Hawaii

Oahu, HI
Job Code:
  • Administrative / Clerical
Bank of Hawaii
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Job Details

Executive Assistant - Commercial Banking Group-1700574

Bank of Hawaii

In 1897, Bank of Hawaii was the first chartered and incorporated bank in the Republic of Hawaii. We’ve been here from territorial days, growing and changing with Hawaii. Today, we are the largest independent bank in Hawaii – a result of knowing our business and community, and always staying ahead of change.  We are constantly finding creative ways to deliver leading edge financial services to our customers.  Now, we’re embracing change with our new 21st century banking.

It’s our people who help us succeed in offering first class service and products to our customers.  As a member of the Bank of Hawaii community, you will be among the very best in your profession in an environment that places a high value on integrity, innovation and teamwork.  People who are agile, savvy, forward-thinking and entrepreneurial can learn and grow with us.

Does this sound like you?

Are you ambitious?  Want to make a difference in people’s lives?  Do you thrive in an environment that leverages your abilities as a fast learner, good listener, and problem-solver?   If you love challenges, relish complexity, and have moxie, consider applying your unique talents with a Hawaii banking leader – Bank of Hawaii.  Here you can be at the forefront of whatever you do. Welcome to your tomorrow!


A day in your life as an Executive Secretary:

Under the direction of the Chief Lending Officer, the Secretary II provides secretarial, administrative and clerical support. If appropriate or applicable, assists in ensuring the business unit’s compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.  Under the direction/supervision of the Manager, this position is responsible for demonstrating the Excellence in Sales/Service (ESS) philosophy by participating in and practicing ESS disciplines and behaviors.


We’ll give you these important responsibilities…

  • Provides secretarial, administrative and clerical support to management and staff. Uses the personal computer (PC) to prepare memorandums, plans, reports, presentations, etc.; composes and/or types correspondence and presentation material from brief instructions, rough-typed or hand-written drafts; proof reads documents.
  • Assists in projects: gathers data, compiles and/or maintains files, generates and distributes reports, graphs, charts, meeting minutes; and prepares presentation materials.
  • Answers and routes telephone calls and takes messages, responds personally (as appropriate) or arranges for return calls; places wires and faxes.
  • Coordinates conference room reservations for 22nd floor. Maintains kitchen, refrigerator, coffee supplies.
  • Maintains personnel records: timesheets, semi-monthly absence reports, vacation schedules, employee listings; monitors timely completion of salary reviews and progress reviews; prepares personnel paperwork, as required. Updates procedural/reference manuals.
  • Provides relief for other secretaries on a short-term basis, such as secretarial support, phone coverage, etc.
  • Performs all other miscellaneous responsibilities and duties as assigned.



…if you come to us with these qualifications…



  • 1-2 years post high school education or equivalent work experience.



  • Prior secretarial or office experience - 3 to 5 years.


Technical Skills:

  • Knowledge and operational use of basic office equipment and personal computing equipment and applicable software. 
  • Demonstrated word processing and typing skills.
  • Knowledge of Excel and Powerpoint.


Other Job Qualifications:

  • Possesses writing and communication skills; administrative and organization competence and interpersonal skills.


All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.  Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities.


Job Function Administration
Primary Location Hawaii-Oahu
Schedule Full-time
Job Posting Jul 7, 2017, 2:24:36 PM
Unposting Date Ongoing

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