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Marketing Assistant

Bank of Hawaii


Location:
Oahu, HI
Date:
03/21/2017
Job Code:
136425
Categories:
  • Marketing
Bank of Hawaii
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Job Details


Marketing Assistant-1700175
Description

Bank of Hawaii

In 1897, Bank of Hawaii was the first chartered and incorporated bank in the Republic of Hawaii. We’ve been here from territorial days, growing and changing with Hawaii. Today, we are the largest independent bank in Hawaii – a result of knowing our business and community, and always staying ahead of change.  We are constantly finding creative ways to deliver leading edge financial services to our customers.  Now, we’re embracing change with our new 21st century banking.

 

It’s our people who help us succeed in offering first class service and products to our customers.  As a member of the Bank of Hawaii community, you will be among the very best in your profession in an environment that places a high value on integrity, innovation and teamwork.  People who are agile, savvy, forward-thinking and entrepreneurial can learn and grow with us.

 

Does this sound like you?

Are you ambitious?  Want to make a difference in people’s lives?  Do you thrive in an environment that leverages your abilities as a fast learner, good listener, and problem-solver?   If you love challenges, relish complexity, and have moxie, consider applying your unique talents with a Hawaii banking leader – Bank of Hawaii.  Here you can be at the forefront of whatever you do. Welcome to your tomorrow!

 

A day in your life as an Executive Secretary:

Under the direction of the Brand, Advertising and Promotions Program Manager, this position performs secretarial, administrative and project management tasks in support of the overall goals and objectives of the Marketing Division and the corporation.  Assists in the business unit’s compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.  Contributes to the Bank’s Vision by actively participating in and practicing the disciplines and behaviors of its Core Value and Excellence in Sales/Service (ESS) philosophy.

 

We’ll give you these important responsibilities…

  • Provides secretarial, administrative and project support to the Brand, Advertising, Programs Manager and other Marketing team members. 
  • Using Outlook, maintains and updates calendars; schedules, coordinates and sets up meetings; monitors managers’ appointments. 
  • Answers and directs phone calls as appropriate, takes messages, responds personally or arranges for a return call. 
  • Discerns important calls from routine calls and handle as appropriate. 
  • Builds and maintains good relationships with internal and external associates. 
  • Receives, sorts, screens, and distributes incoming mail. 
  • Maintains supply inventory and reorders the same as necessary. 
  • Makes travel arrangements. 
  • Manages professional memberships and vendor files (e.g. contracts, purchase orders, etc.). 
  • Maintains hard copy and electronic filing system.
  • Creates reports, forms, charts/graphs, and presentation materials using various software programs. 
  • Researches and investigates a variety of subjects at Managers’ request. 
  • Collects, organizes, and formats data from multiple sources. 
  • Compiles, assembles and preliminarily reviews documents/materials for presentation and distribution to executive level management, including the Board of Directors, the HR and Compensation Committee, Managing Committee, and Leadership Council.
  • Processes invoices for payment and check requests; prepares and tracks budget and forecast reports for assigned departments.
  • Reviews, processes, reconciles, and track invoices.
  • Supports the Marketing Team in employee and Marketing events, report productions, presentation development, mailing projects and database maintenance for various departments and programs.
  • Assists in coordinating and administering specified advertising and brand management processes and maintains the trademarks and service marks portfolio. 
  • Maintains department records for signage, trademark registrations and brand architecture. 
  • Provides support as needed in developing advertising. 
  • Serves as back-up to the Executive Secretary of the Director of Marketing to include all related duties. 
  • Supports division projects and activities. 
  • Manages and/or supports division operations, administration, and compliance.

 

 


Qualifications

…if you come to us with these qualifications…

 

Education: 

  • One or more years post high school from an accredited educational institution.

 

Experience: 

  • Three or more years of executive administrative support to include project management, customer service or similar experience.

 

Technical Skills: 

  • Uses a personal computer and demonstrates proficiency in using Microsoft Office software, including Outlook, Word, Access, PowerPoint and Excel. 
  • Advanced and working knowledge and operational use of basic office equipment including, but not limited to, copier, fax machine and multi-lines phone system.

 

Other Job Qualifications: 

  • Demonstrated excellent customer service skills and strong sense of business etiquette. 
  • Ability to answer phones professionally and pleasantly. 
  • Possess excellent listening skills  and ability to work with all levels of management to build partnerships and enhance relationships.
  • Must be well organized and able to handle multiple tasks and assignments. 
  • Ability to work independently and autonomously with minimal supervision and guidance.
  • Strong verbal and written communication skills preferable.

 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.  Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities.

 

Job Function Administration
Primary Location Hawaii-Oahu
Schedule Full-time
Job Posting Mar 2, 2017, 10:21:52 AM
Unposting Date Ongoing

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